Right now
- Someone retypes every order and bill that comes in.
- Whoever has time checks the bills against the orders by eye.
- A bill paid twice turns up months later.
- Somebody rebuilds the weekly report from scratch.
“It caught billing mistakes we’d been paying for months.”
Automate your business withagents that pay for themselves.
Agents are software we build around one job your office does by hand, like typing supplier bills into QuickBooks. Some jobs take one agent and bigger ones take a few working together. On a free 20-minute call, we look for money going out that doesn’t need to and jobs that agents could take over. We only quote a job if your own numbers say it should pay for itself within 6 months.
Set up your free 20-minute call
- Fixed price per job, from $4,000
- Running in 2 to 6 weeks
- No bill gets paid without your OK
- 90 days of free fixes
- Monthly support if you want it
Before and after
Every customer you win means more typing.
So you either hire for it or wait longer to get paid.
Once it’s built
- Our agents flag any bill you’ve already paid.
- Even in a busy week, orders go in the day they arrive.
- Last week’s numbers are waiting when you get in on Monday.
“My team used to check invoices and build the weekly report by hand. Now it just runs.”
Who it’s for
We build for companies of 10 to 100 people.
Contractors, property managers, IT providers, freight brokers, distributors and accounting firms tend to have the most of this typing and checking. If someone on your staff loses every Friday afternoon to the same spreadsheet, we should talk.
Your bookkeeper
At month-end the supplier bills are already entered. Their time goes to the few that need a phone call.
Whoever does payroll
We can build agents that check each timesheet before payroll runs. It’s a lot easier to fix a typo there than to claw back a paycheck.
Your office manager
Their morning starts with the handful of emailed orders the agents couldn’t read. The rest are already in for them to look over.
What we build
Three jobs we build agents for
Each one is built around your own forms and your QuickBooks or Xero setup. It does the typing and the checking, and your people approve what it did.
Typing in orders and bills
Orders and supplier bills show up as emails and PDFs, and no two look alike. Our agents read them and enter them in QuickBooks or your order system. Your people look over each entry and fix anything that’s wrong.
Checking bills before you pay them
Every supplier bill gets matched to its order. If someone billed more than you agreed to, you see it before you pay.
Invoices for finished work
When you mark the work complete, the invoice is waiting in QuickBooks or Xero with the customer and the price filled in.
What you get
You’ll know the whole price before we start building.
The quote lists everything, including any hosting or outside software the job needs.
A date you can plan around
You’ll be using it 2 to 6 weeks after you say yes, and the quote has the date in it.
You keep the programs you have
Our agents work in the QuickBooks, Excel, Outlook and Gmail your people have open all day.
You won’t need a tech person
Nobody on your side has to know how it’s built. Once the free fixes run out, you can keep us on for a monthly fee.
The month in dollars
A short report each month shows what the agents’ work was worth to you.
At a glance
$17,700
Average owed by customers
Source: QuickBooks survey of small businesses, 2026 (opens in a new tab)
$12.88
To process one invoice
Source: Ardent Partners, 2025, mostly large firms (all but the top 20%) (opens in a new tab)
22%
Of invoices hit a problem
Source: Ardent Partners, 2025, mostly large firms (all but the top 20%) (opens in a new tab)
How it works
What happens after you get in touch
The free call
We look for money going out that doesn’t need to and jobs that agents could take over. For each one, you get a rough idea of what it would save. If nothing’s worth building, you’ll hear that from us on the call.
We build it
We build it around your own forms and your QuickBooks setup. You try it on real work before it goes live.
Your people start using it
We train them first. If anything breaks in the first 90 days, we fix it free.
FAQ
What you’ll want to know before you call
If yours isn’t here, just ask.
What software do you work with?
QuickBooks, Xero, Excel, Google Sheets, Gmail, Outlook, Teams, Slack and HubSpot, among others. If a program can send an email or export a file, we can usually work with it, and we’ll check yours first.
Do I need a tech team?
No. Anyone who can work a spreadsheet can use what we build.
What kinds of tasks can you automate?
Anything done the same way every week is worth asking about. Entering invoices, matching bills to orders, chasing approvals, the weekly report, new-hire forms and copying information between programs all qualify.
How many agents does a job need?
It depends on the job. Typing in bills might take one. Checking every bill against its order and chasing the ones that don’t match might take three working together. Either way, you get one fixed price for the job.
What does it cost?
Prices start at $4,000. You get a fixed quote after the free call. We only quote a job if your own numbers say it should pay for itself within 6 months.
Is there a monthly fee?
There’s one, for support, and you can skip it. Hosting and any outside software a job needs are passed on at what they cost us.
Is our data safe?
Your records stay in your own systems. Before we start, we name in writing the hosting and AI model services that will see your files. Payments wait for someone on your team to approve them. Anything else that goes out on its own, like reminders, only goes out under rules you set.
Nightshift
Find out in 20 minutes what’s worth automating.
Bring the job that eats your office’s week, and we’ll go through the numbers with you.
If it’s worth building, you get a price that won’t change.
Set up your free 20-minute call
You’ll be talking to Zander, Nightshift’s founder.